eSekjur: A Role-Based Digital Solution for Academic Department Secretaries in Vocational Higher Education

DOI

10.2991/978-94-6463-926-1_28How to use a DOI?

Keywords

Academic Administration; Digital Transformation; eSekjur; Information System Development; Role-based System; Vocational Education

Abstract

Academic administrative tasks in vocational higher education institutions are frequently performed manually, resulting in inefficiencies in time management, accuracy, and documentation. This study introduces the development and partial implementation of eSekjur, a role-based digital information system designed to support department secretaries in managing administrative processes at Politeknik Negeri Manado, Indonesia. The system is intended to digitize key administrative functions, including the management of “Semester Antara” (short semester programs), correspondence, staff leave, and attendance tracking. Utilizing the System Development Life Cycle (SDLC) methodology, the study encompassed stages of analysis, design, implementation, and evaluation. The “Semester Antara” module has been successfully developed and implemented, demonstrating initial improvements in processing efficiency and data accessibility when compared to traditional manual methods. Data collection was conducted through qualitative observations and structured interviews with academic staff, revealing increased satisfaction and clarity in administrative operations. The findings indicate that digital transformation at the departmental level can significantly advance institutional objectives related to efficiency and transparency.This case study contributes to the growing body of literature on academic information systems in vocational education, particularly within the context of developing regions. Furthermore, eSekjur’s modular and customizable design facilitates its adaptability and scalability for broader institutional use. The study concludes that role-based digital solutions such as eSekjur offer practical and replicable approaches to enhancing academic administrative systems. Future work will focus on integrating the remaining modules and exploring potential for cross-institutional implementation.

Copyright

© 2025 The Author(s)

Open Access

Open Access This chapter is licensed under the terms of the Creative Commons Attribution-NonCommercial 4.0 International License (http://creativecommons.org/licenses/by-nc/4.0/), which permits any noncommercial use, sharing, adaptation, distribution and reproduction in any medium or format, as long as you give appropriate credit to the original author(s) and the source, provide a link to the Creative Commons license and indicate if changes were made.

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TY  - CONF
AU  - Maksy Sendiang
AU  - Veny Ponggawa
AU  - Jusuf Mappadang
AU  - Robby Tangkudung
PY  - 2025
DA  - 2025/12/31
TI  - eSekjur: A Role-Based Digital Solution for Academic Department Secretaries in Vocational Higher Education
BT  - Proceedings of the International Conference on Applied Science and Technology on Engineering Science 2025 (iCAST-ES 2025)
PB  - Atlantis Press
SP  - 241
EP  - 249
SN  - 2352-5401
UR  - https://doi.org/10.2991/978-94-6463-926-1_28
DO  - 10.2991/978-94-6463-926-1_28
ID  - Sendiang2025
ER  -