Preservation of Digital Documents: Strategic Models and International Standards for Institutional Management

DOI

10.2991/978-94-6463-868-4_35How to use a DOI?

Keywords

digital preservation; electronic documents; international standards; institutional strategies; records management

Abstract

The preservation of digital documents poses a strategic challenge for contemporary institutional management. This article presents a structured narrative review of 22 key studies published between 2010 and 2025, focusing on strategic models and international standards for digital preservation. The analysis identifies five thematic areas: preservation models, regulatory frameworks, technological tools, institutional diagnostics, and operational challenges. The findings reveal an increasing adoption of standards such as OAIS and ISO 16363, along with the integration of emerging technologies including AI, blockchain, and decentralized systems across institutions with diverse levels of digital maturity. Despite notable progress, significant gaps persist in the implementation of sustainable preservation policies, particularly in Latin American contexts. The study concludes that effective digital preservation requires coordinated strategies that align technological infrastructure, regulatory compliance, organizational culture, and information security to ensure the long-term authenticity, accessibility, and reliability of digital assets.

Copyright

© 2025 The Author(s)

Open Access

Open Access This chapter is licensed under the terms of the Creative Commons Attribution-NonCommercial 4.0 International License (http://creativecommons.org/licenses/by-nc/4.0/), which permits any noncommercial use, sharing, adaptation, distribution and reproduction in any medium or format, as long as you give appropriate credit to the original author(s) and the source, provide a link to the Creative Commons license and indicate if changes were made.

Download article (PDF)

TY  - CONF
AU  - Juan Carlos Santillán-Lima
AU  - Javier Francisco Díaz
AU  - Darío Piccirilli
AU  - Diana Carolina Guambo-Vallejo
AU  - Miguel Duque-Vaca
AU  - Fernando Tiverio Molina-Granja
PY  - 2025
DA  - 2025/10/22
TI  - Preservation of Digital Documents: Strategic Models and International Standards for Institutional Management
BT  - Proceedings of the International Conference on Communication and Applied Technologies 2025 (ICOMTA 2025)
PB  - Atlantis Press
SP  - 377
EP  - 389
SN  - 2667-128X
UR  - https://doi.org/10.2991/978-94-6463-868-4_35
DO  - 10.2991/978-94-6463-868-4_35
ID  - Santillán-Lima2025
ER  -